Accessibility

ACCESSIBILITY (AODA) MULTI-YEAR PLAN

Statement of Commitment

Pilot Coffee Roasters (the “Company)” is committed to treating all people in a way that allows them to
maintain their dignity and independence. We believe in integration and equal opportunity. We are
committed to meeting the needs of people with disabilities in a timely manner, and will do so by
preventing and removing barriers to accessibility and meeting accessibility requirements under the
Accessibility for Ontarians with Disabilities Act, 2005 (AODA).
This Multi-year Accessibility Plan outlines the policies and actions that the Company will put in place to
improve opportunities for people with disabilities. This plan will be reviewed and modified on an annual
basis to reflect the Company’s accomplishments in improving accessibility and to maintain compliance
with the Integrated Accessibility Standards Regulation (IASR). The plan is available on the Company’s
website and internal notice boards.

Accessible Emergency Information

The Company is committed to providing the public with available emergency information in an accessible
way upon request. Employees with disabilities are also provided with individualized emergency response
plans and information.

Status: Completed by July 2018

Customer Service Accessibility

The Company is committed to excellence in serving all customers including people with disabilities. The
Company has put into place a Customer Service Accessibility Policy as required by the AODA. The
Company has developed and put into place an Accessibility Standard for Customer Service Plan that: ○
Allows assistive devices in the workplace

Considers a person’s disability when communicating
Allows service animals in areas of the premises that are open to the public
Welcomes support persons
Informs the public when accessible services are not available
Welcomes feedback by telephone, writing, email or in person.

The Company has made the Accessibility Standard for Customer Service Plan available to the public and
staff by posting it on our company bulletin boards and external website. The Policy is also available in
accessible format upon request. The Company has trained employees that deal with the public on the
policy and will train new employees.

Status: Completed by July 2018

Accessible Information

The Company will take the following steps to ensure all publicly available information is made accessible
upon request. This includes emergency information, such as temporary closures due to unforeseen
circumstances.

We will respond to requests in a timely manner
When a request is made we will consult the person and take into account the person’s accessibility needs appropriate to their disability
We will have a process in place for people to be provided with information and communication in an accessible format and we will explain in writing when an accessible format is not feasible and why
We will inform staff who may receive requests for accessible information on how to obtain accessible formats
We will notify the public about the availability of accessible formats and communication supportsvia external and internal websites and Company bulletin boards, where available

Status: Completed by July 2018

Accessibility Policies and Multi-Year Accessibility Plan

The Company will develop, communicate and train employees, interns and contractors on our
Accessibility Policy and Customer Services Standard during the onboarding process. The Company will
also communicate our Multi-Year Accessibility Plan to all employees, interns, and contractors. These
documents will be made available during the course of employee on-boarding and they will be posted in
conspicuous locations in our various locations.

Status: Completed by July 2018 and annually reviewed

Company Website

The Company has taken steps to make all new websites and content on those sites conform to WCAG
2.0, Level A, where possible. The Company will take steps to ensure compliance is incorporated into the
Company’s website project management and that all websites and content conform to WCAG 2.0 Level
AA by June 2024.

Status: Ongoing completed by June 2024

Training

The Company will provide training to employees, interns and independent contractors on Ontario’s
accessibility laws and on the Human Rights Code as it relates to people with disabilities. Training will be
provided in a way that best suits the duties of the trainees.

The Company will take the following steps to ensure employees are provided with the training needed to
meet Ontario’s accessible laws:

Train all HR staff on IASR requirements that apply to the Company and requirements by the Ontario Human Rights Code when related to persons with a disability.
Train all employees, interns and independent contractors as appropriate to their duties on the requirements of the Regulation and on the Human Rights Code as it pertains to persons with disabilities.
Train employees involved in developing Company policies.

Status: Implemented by August 2019 and ongoing

Feedback

The Company will ensure that our feedback processes are easy to use and accessible to persons with
disabilities by providing accessible formats and communication support, upon request. When an
accessible format is requested we will consult with the person to determine suitability of format.
The Company’s feedback process has been made available on the Company’s website and internal office
bulletin board.

Status: Completed by August 2018

EMPLOYMENT PRACTICES
The Company is committed to identifying, removing and preventing barriers with regards to employment
by evaluating existing policies and procedures in the workplace. The Company will ensure that accessible
employment practices are communicated to employees, interns, independent contractors and the public.

Recruitment & Selection

The Company is committed to equal opportunity employment and welcomes all applicants. We will
promote equal employment opportunities for all people, including persons with disabilities
The Company is committed to fair and accessible employment practices. We will take the following steps
to notify the public and staff that, when requested, the Company will accommodate people with
disabilities during the recruitment and assessment processes and when people are hired:

Let staff and the public know that we will accommodate disabilities during the recruitment and assessment processes upon request;
If an applicant requests accommodation, we will consult with them to make arrangements to accommodate their needs;
Include accessibility-related information in workplace documents such as job descriptions;
We will notify new hires of our policies for accommodating employees with disabilities.

The Company will ensure employees know of its policies used to support its employees with disabilities
and will update employees whenever there is a change made to existing policies.

Accommodation & Return to Work Plans

The Company will take the following steps to develop and put in place a process for developing individual
accommodation plans and return-to-work policies for employees that have been absent due to a disability
by January 1, 2016:

We will develop individual accommodation and return to work plans for employees that are returning to work after being absent due to a disability
We will develop individual accommodation plans if the returning employee requires some form of disability-related accommodation

Talent & Performance Management

The Company will take the following steps to ensure the accessibility needs of employees with
disabilities are taken into account if the Company is using performance management, career
development and redeployment processes.

Make performance management accessible by reviewing an employee’s accommodation plan to understand their needs
Provide documents in accessible formats, such as large print
We will train managers and supervisors to provide feedback and coaching to employees in a way that is accessible to them.
Consider what accommodations the employee will need and how to help employees with disabilities when considering career developments
Consider how to help employees with disabilities succeed in our organization

The Company will take steps to prevent and remove other accessibility barriers identified by clients, guests and employees as required and when requested.

Status: Completed by July 2018 and reviewed annually

DESIGN & REDEVELOPMENT OF PUBLIC SPACES

The Company will meet the Accessibility Standards for the Design of Public Spaces when building or
making major modifications to public spaces. Due to the nature of our business, public spaces would
typically involve service-related elements like service counters, waiting areas and reception. Additionally,
the Company will ensure staff-accessed areas such as staff eating areas/lunch rooms adhere to
Accessibility Standards for the Design of Public Spaces.

The Company will put procedures in place to prevent service disruptions to its accessible parts of its
public spaces. In the event of a service disruption, we will notify the public of the service disruption and
alternatives available.

Status: Completed by July 2018 and ongoing

ACCESSIBILITY COMPLIANCE REPORTING

The Company monitors our accessibility documents and ensures we adhere to the requirements under
AODA legislation. This involves submitting Accessibility Compliance Reports on the following dates:

December 31st, 2023: Status – Scheduled

Feedback and Further Information

For more information on this accessibility plan, please contact the People, Culture & Diversity team at:

By Telephone: 416-546-4006
By Email: info@pilotcofeeroasters.com

By Regular Mail:

Attention: People, Culture & Diversity
50 Wagstaff Drive
Toronto, ON, M4L 2R8

Accessible formats of this document are available free upon request.

[Last Updated December 27, 2023]